Event Planning

I can’t afford an event planner? Can I?

Birthday table

Hiring a party planner is something that only celebrities do? Right?

No, it doesn’t have to be!

There are many people who find planning an event or party really stressful.

Sometimes hiring someone to help you plan the event can be a huge relief and worth every penny spent! Not to mention that they can save you a huge amount of time. They can help you manage the whole event and will ensure that the little details are not overlooked ensuring that your event is the success you want it to be.

But how much does it cost?

All companies work differently and will have different ways of charging, but generally they are broken down into the following ways of charging

• Flat project fee
• Percentage of expenses – usually between 15 – 20 % of the cost of the event.
• Hourly rate
• Percentage of expenses plus hourly rate

Many event planners will have an initial consultation with you to discuss what your plans are, what you expect, what your budget is and what you want to achieve. It would be a good idea at this meeting to work out how you would prefer to have the fees charged.

Many people prefer to work on a Flat project fee as this means that it is up to the event planner to work out how long they think it will take them to plan the party and then provide you with the total fee to manage the project.

However, other people prefer to have the fee charged by the hour as this then means that if the event planner takes less time they do not pay as much, but so saying if it takes longer, then the fees will go up too. A good event planner will allocate an amount of time – advising you how much time they have allocated – and will manage your expectations if things change, advising you how this will impact the time allocated to the project.

If you are on a tight budget, but want help, discuss it with your event planner as they may be able to work out a plan with you. They may perhaps not manage the whole project, but could be available to guide you in the key steps of managing an event, helping in areas such as venue hire, catering, décor and entertainment.

Why not speak to Dreamtime Special Events to tailor make your budget for your next event


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